Frequency & Manner of Payments
You must pay your employees at least once every two (2) weeks.
You may pay your employees by cash, check, payroll card, or direct deposit.
Payment Upon Separation
If you discharge an employee for any reason, you must pay them within 72 hours of the discharge.
If the employee quits or resigns voluntarily and gives at least one pay period’s notice, you must pay them immediately. If they do not give at least one pay period’s notice, you must pay them by the next regular payday.
You can only make a deduction from an employee’s paycheck if
- required by law;
- authorized for union or club dues, pension plans, payroll savings plans, credit unions, charities, and hospitalization and medical insurance; or
- agreed to by the employee.
Uniforms & Other Required Equipment or Tools
West Virginia does not have any laws about whether you can require an employee to purchase a uniform or equipment necessary for them to do their job.
Pre-Hire Medical, Physical, & Drug Tests
West Virginia does not have any laws about whether you can require employees to pay for pre-hire exams.
Notice of Wage Reduction
You must notify an employee in writing or through posted notice before making any changes to their pay rate, or to the day, hour, or place of payment.
Each payday, you must provide each employee with a list of their deductions.
For each employee, you must keep the following records for at least two (2) years:
- name and address;
- rate of pay;
- hours worked;
- payroll deductions; and
- amount paid each pay period.
- notify new employees of their rate of pay, and the day, hour, and place of payment;
- notify an employee in writing or through posted notice before making any changes to their pay rate, or to the day, hour, or place of payment; and
- make available, in writing or through posted notice, employment practices and policies regarding vacation pay, sick leave, and comparable matters.