North Dakota Payroll Rules

Frequency & Manner of Payments

You must pay your employees at least monthly on a designated payday.

You may pay your employees by cash, check, or direct deposit. If your employee agrees to it, you may pay them via payroll card. The card must be insured by a federally insured bank or credit union, and you must deposit enough into the card account to cover the employee’s wages and any fees associated with the card.

Payment Upon Separation

If an employee leaves your company for any reason, you must pay them by the next regular payday.

Deductions

You may only make deductions from an employee’s paycheck if

• permitted by state or federal law, or
• the employee has agreed to the deduction in writing.

You cannot deduct the following without the employee’s written consent:

• cash shortages;
• breakage, damage, or loss of the employer’s property;
• required uniforms;
• required tools; or
• other necessary items.

Uniforms & Other Required Equipment or Tools

You can require an employee to purchase a required uniform.

Pre-Hire Medical, Physical, & Drug Tests

You cannot require an employee to pay for the cost of any pre-hire exams.

Notice of Wage Reduction

There are no laws dictating whether you have to notify an employee about the wage reduction.

Paystubs

Each payday, you must provide each employee with a paystub. The stub must include:

• rate of pay,
• hours worked, and
• all deductions made.

Recordkeeping

North Dakota does not have any specific payroll recordkeeping laws.

Notices

North Dakota does not require you to post payroll-related notices.