Nevada Payroll Rules

Frequency of Payments

You must pay your employees semimonthly. You must establish and maintain regular paydays.

You must pay all wages earned between the 1^st and 15^th of the month by 8AM on the last day of the same month. You must pay all wages earned between the 16^th and the last day of the month by 8AM on the 15^thof the month following the month in which the wages were earned.

If an employee is absent on payday, you must pay them within five (5) days of the employee’s demand for payment.

Manner of Payments

You may pay your employees by cash, check, or any other method that the employee agrees to.

You may use an electronic payment system (including direct deposit or payroll card) if:

• the employee can obtain immediate payment in full;
• the employee receives at least one free transaction per pay period;
• any fees or other charges are disclosed to the employee, who consents to them in writing;
• the location of the payment is easily and readily accessible;
• there are no other requirements or restrictions that a reasonable person would find unreasonable; and
• the use of the electronic payment system is optional.

Payment Upon Separation

If you discharge an employee for any reason, you must pay them all wages due immediately.

If the employee quits or resigns voluntarily, you must pay them on the next regularly scheduled payday or within seven (7) days after they resign or quit, whichever is sooner.

If the employee is suspended or resigns due to a labor dispute (like a strike), you must pay them on the next regularly scheduled payday or within seven (7) days after they resign, whichever is earlier.

Deductions

You may only make a deduction from an employee’s paycheck if

• required or permitted by state or federal law,
• the deduction is a contribution to a benefits program (such as health insurance or pension plan), or
• you have written consent from the employee.

You may only make other deductions from an employee’s paycheck if

• you have a reasonable basis to believe the employee is responsible for the amount being deducted, including
  • cash shortages;
  • breakage, damage, or loss of the employer’s property;
  • required uniforms;
  • required tools; and
  • other items necessary for employment; or
• the deduction is for a specific purpose, pay period, and amount.

Uniforms & Other Required Equipment or Tools

You cannot require an employee to purchase required uniforms or equipment.

Pre-Hire Medical, Physical, & Drug Tests

Nevada does not have any laws about whether you can require employees to pay for pre-hire exams.

Notice of Wage Reduction

You must give your employees at least seven (7) days written notice before reducing their wage rate.

Paystubs

On each payday, you must give each employee an itemized list of deductions.

Recordkeeping

For each employee, you must keep the following records for at least two (2) years:

• gross wages or salary, other than compensation in the form of services, food, housing, or clothing;
• deductions;
• net cash wages or salary;
• total hours worked per day in each pay period; and
• date of each payment.

Notices

You must keep posted notices in at least two (2) conspicuous places information about

• the dates of regular paydays and
• the place of payment.

You must give your employees at least seven (7) days written notice before making any changes to payday or place of payment.