Unfortunately, not all of your employees will stay with your company for the rest of their career. Whether they quit or have to lay them off or fire them, there are some steps to take to ensure everything is updated in your Workful account.
1. Check their email address
We recommend making sure that the worker’s personal email address is listed on their employee portal in Workful. This way, they can continue to have access to their pay stubs and can easily receive their W-2 form at the end of the year. Click here to learn how to update an employee’s information in Workful.
2. Review paid time off laws
If the worker has any unused paid time off (PTO), check with your state to see if you’re required to pay your dismissed worker for any unused PTO. Review the PTO policy in your employee handbook to ensure that you’re also complying with your own requirements.
3. Pay them on time
Issue your worker their final paycheck. In some states, you may just need to pay them on your company’s next regularly scheduled payday. If that’s the case, just run payroll for that worker like you normally would.
If your state requires you to pay dismissed employees more quickly, you will need to run an off-cycle payroll to ensure you pay your worker on time. Click here to learn how to run off-cycle payroll.
4. Mark them as inactive
After you’ve run your final payroll for the employee, including any outstanding reimbursements and unused paid time off, mark them inactive in Workful, so they’ll no longer be able to submit requests to your company and so you’ll no longer be charged for their account.